Job Description

 

Reporting to: HSE & Facilities Director

Department: HSE & Facilities

Location/ Based: Portlaoise/ Bray/ flexible (some working from home will be available as part of our return to the office post Covid-19 and future hybrid working model)

Nature of Position: Permanent

 

About Us:

DCC Oil Ireland is a wholly own subsidiary of DCC plc, and is part of the Retail & Oil Division of the Group. DCC are an ambitious and entrepreneurial business operating in 20 countries, supplying products and services used by millions of people every day throughout Europe.

In recent years DCC Oil Ireland (Emo Oil) has grown our business with the acquisition of Campus Oil, Jones Oil, two lubricant businesses, and the establishment of the Certa pay @ pump network.

Due to recent growth and expansion, we now have an exciting opportunity, Facilities Administrator, to join the safety & facility management team at DCC Oil Ireland.

Main Purpose of the Role:

The Facilities Administrator will play a key role in the development of the systems that are integral to the everyday operations at DCC Oil Ireland. As a member of the team, you will be required to support continuous improvement with respect to HSE & facility policies and procedures.

Responsibilities:

• Provide administrative support to the Facilities and Safety department in their day-to-day administrative functions.

• Support the Safety Officer and the Contractor management process which includes liaising with relevant contractors on required documentation, training and other relevant information.

• Support the facility management team to comply with Health, Safety and Environmental requirements e.g. in reporting of incidents/actions, management of documents, risk assessments and other operational controls as appropriate.

• Assisting with maintenance of operational records (electronic/hard copy) for all operating facilities.

• Assisting the facility management team in the scheduling and completion of servicing, calibrations and certification requirements of plant and equipment (additional training will be provided for specific software requirements).

• Assist in the control of regulatory compliance documents, ensuring that all operating site documentation is current and compliant.

• Liaising and communicating with other departments as required to support the facility management team.

• Experience in compilation of reports required on a weekly/monthly frequency etc. e.g. Maintenance and compilation of Key Performance indicators (KPI’s), operating costs etc.

• Support the Safety and Facility functions in the control of Suppliers, purchasing and invoicing.

The above description is a general outline of the requirements of the role. It is not intended to be exhaustive and may be added to in the future depending on the needs of the business.

About You:

As part of the DCC group, we believe in trust and openness, and you do too. We hire great people and give them the freedom to do their best work.

Education/ Skills/ Experience/ required:

• Minimum Leaving Certificate qualification; relevant 3rd level qualification a distinct advantage.

• Experience with engineering and maintenance would be a distinct advantage.

• Ability to work as part of a team, or individually, as required.

• Excellent planning and organisational skills with attention to detail.

• Excellent communication and interpersonal skills.

• Ability to work in a rapidly changing and dynamic environment under tight deadlines and to meet strict targets.

• Strong IT skills and fully proficient in the use of Microsoft Office.

COVID-19 considerations:

DCC Oil Ireland is in full compliance with government and NPHET guidance and advice re. Covid-19 including, but not limited to, PPE, training, awareness and wellbeing programmes.

Applications:

Application can be sent, in confidence, to humanresources@dccoilireland.com